Introducing the
AI Governance Support Service
A consultant-led AI governance programme that helps organisations introduce clear policies, oversight and controls for responsible AI adoption.
Our AI Governance Support Service helps organisations introduce a structured AI governance framework aligned with recognised best practice.
We work with you to design and implement an AI Management System aligned with ISO/IEC 42001, the international standard for AI Management Systems.
AI Governance Helps Protect Your People and Your Organisation
Our AI Governance Support Service gives you the visibility, controls and confidence to ensure AI is being used safely and responsibly across your organisation.
Do you know which AI tools your staff are currently using?
Who approves new AI tools before they are introduced?
Who monitors AI usage across departments?
Do you have a formal AI policy in place and have your staff received training on it?
Who assesses the risks associated with new AI tools?
Who reports AI-related matters to leadership?
Data Protection
Data uploaded into public AI tools may be processed outside the UK, creating real GDPR risks.
Reputational Risk
Unverified AI outputs used in business decisions, or client data shared without consent, can cause lasting reputational damage.
Regulatory Penalties
The EU AI Act introduces fines that can reach €35 million or 7% of global annual turnover for the most serious violations.
Loss of Control
Without oversight, leadership has little visibility of how AI is actually being used, what data is being shared, and what’s happening with the output.
Manage AI responsibly
Introduce clear guardrails for staff
Enable safe innovation
Protect sensitive data
Ensure leadership oversight
Demonstrate regulatory compliance
What the Service Includes
Many organisations attempt to introduce governance internally but struggle due to limited time, expertise or ownership. Our role is to remove that barrier.
When you engage our AI Governance Support Service, you will be assigned one of our senior consultants who will facilitate the creation of an AI Management System on your behalf, tailored to your organisation and aligned with ISO/IEC 42001, the international standard for AI Management Systems.
We provide the structure, expertise and implementation support required to make AI governance work in practice.
As part of this service, we provide you with:
Full AI Audit and Governance Diagnostic
Creation of a Formal AI Management System (aligned to ISO/IEC 42001 principles)
AI Impact Assessments and Vendor Oversight
Creation of an Authorised AI Tools Register
Governance Committee Establishment and Facilitation
External-Facing AI Policy
AI Risk Register and Structured Risk Methodology
Creation of an AI Policy and Tool Approval Workflow
Staff Training on AI Governance
Internal Communications Pack
AI Incident Reporting Process
Structured Governance Roadmap
Together, these elements provide clear oversight, accountability and leadership visibility, enabling you to control AI usage and empower your people to use AI safely and securely.
South West AI Solutions have been a true partner when it comes to our exploration of AI
South West AI Solutions have been instrumental in guiding our accountancy practice through the transition to eventually using AI as part of our day‑to‑day operations. Their expertise and practical approach have made adopting new tools and workflows both straightforward and impactful. Matt is always on hand to support our team, replying promptly with clear guidance whenever needed.
Our AI Governance Service is aligned with ISO/IEC 42001, providing an internationally recognised framework for responsible AI management.
ISO/IEC 42001
The international standard for Artificial Intelligence Management Systems (AIMS), providing a structured framework for responsible AI governance and risk management.
Clear governance structures and accountability
Formal risk management processes
Ongoing oversight and monitoring
Commitment to continuous improvement
Strong Governance Doesn’t Slow AI Down – It Speeds It Up
Businesses with clear AI governance often move faster because their teams have the confidence to experiment and scale, knowing there are clear boundaries in place.
Without Governance
Staff use AI freely, data leaves the business uncontrolled, leadership has no visibility, risks accumulate silently.
✗ No visibility of AI tool usage
✗ Data leaving the business uncontrolled
✗ No accountability if something goes wrong
✗ Regulatory exposure building quietly
With Governance
Clear policies, approved tools, leadership oversight, confident innovation, demonstrable compliance.
✓ Full leadership visibility and control
✓ Staff empowered to use AI safely
✓ Clear accountability at every level
✓ Demonstrable regulatory compliance
Clear visibility over how AI is being used across your organisation
Defined boundaries so your staff can use AI confidently and safely
Reduced risk of data breaches or accidental confidentiality violations
Stronger compliance with existing and emerging AI regulations
Greater trust from clients, partners and regulators
The confidence to adopt new AI tools safely as the technology evolves
Demonstrable, internationally-aligned responsible AI governance
AI becomes a trusted driver of productivity and growth — not a hidden liability
How we work with you — five structured stages:
1. Governance Foundations
We start by understanding your business — what AI is in use, where the gaps are, and what good governance looks like for your size and sector.
AI Diagnostic – Scope Definition – Committee Structure
2. Risk Management
We build a formal risk methodology and register so you know exactly what risks exist and how they are being managed.
Risk Assessment – AI Risk Register – Treatment Planning
3. Policies & Controls
We create clear, practical policies your staff can actually follow – including an approved tools list and a simple process for introducing new AI tools.
AI Use Policy – Tool Approval Workflow – Authorised Tools Register
4. Operational Controls
We put day-to-day controls in place — so that when new AI tools or vendors are introduced, the right checks automatically happen.
Impact Assessments – Vendor Reviews – Incident Reporting
5. Monitoring & Oversight
We establish ongoing reporting so leadership always has a clear picture of AI use across the business — and governance matures over time.
KPI Dashboard – Governance Reviews – Maturity Roadmap
The Dangers of Uncontrolled AI Use
One of the fastest-growing risks facing organisations today is Shadow AI — where employees use AI tools independently, without corporate oversight.
Sensitive company or client information being uploaded into public AI platforms
Data being processed by third-party systems outside the UK or EU, creating GDPR risks
Staff relying on unverified AI outputs when making business decisions
Meeting transcripts being stored on third party servers outside of your control
Use of unapproved AI tools with unknown security or privacy safeguards
Legal, regulatory and reputational exposure
EU AI Act
The EU AI Act introduces rules for how organisations develop and use AI systems, aiming to ensure AI use is safe, transparent, and subject to appropriate oversight.
Under the EU AI Act, organisations that fail to meet their obligations when developing or using AI systems could face fines of up to €15 million or 3% of global annual turnover, whichever is higher. For the most serious violations, penalties can rise to as much as €35 million or 7% of global annual turnover.
Implementing effective AI governance helps ensure your organisation is using AI safely, responsibly, and in line with emerging regulatory expectations.
Get in touch and let’s talk about how we can support you with AI Governance
Find out more and book a free AI Governance call by emailing